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Technical Approach (Methodology Store)
The Point Of Sale system consists of two portions. One portion takes care of the transactions with the Supplier and the other portion deals with the Customer. Movement of the items from or to the Supplier has some documentation to go along with. Items coming from the Supplier have accompanying invoices. These invoices are referenced in the Inventory System to keep track of the items by using a form called “Stock Debit Note”. In the same way, when an item is returned to the Supplier a “Stock Credit Note” is issued to the Supplier. The Inventory is automatically updated in both the scenarios. Both of these discussed documents are related to the Suppliers. If Integrated GLS is running in the store these documents will automatically affect the “Stock Purchases” and “Supplier” heads, defined in the Chart of Accounts.
The Back Office portion of the software has many other tasks to perform. It allows the User to populate the Initial system database and generation of reports. The list of other tasks has been described already, in the “Specifications (Salient Features)” section. The stocks which were issued from the warehouse will be received at the BackOffice of the outlet. It will help the outlet to manage its inventory.
There are some more internal transactions available in the system to keep the better record of inventory, adjustments and transfers. Back Office also caters these transactions and generates reports accordingly.
The other portion of the Inventory Control System which deals with the Customer is known as POS (Point Of Sale). Every time a Customer purchases any item, the POS operator enters it in the POS software through Barcode Scanner or Keyboard, it tells the accumulative total of the quantity as well as amount to be paid. When an operator closes the bill, the software prints a receipt immediately for the customer’s record.
The POS screen also takes care of the return transaction from the customer by updating the quantity online in the master file.