Write the operating scope before asking for prices
List the number of locations, tills at each location, stock rooms and people who need access. Specify whether you need only billing or also purchasing, accounting, head-office reporting and product integrations. Include expected transaction volume and the hardware you already own. A quote for a single counter should not be compared directly with a multi-branch implementation without adjusting the scope.
Separate software, equipment and services
Ask for separate lines for software licences or subscriptions, modules, installation, data preparation, training, integrations and devices. Record whether receipt printers, barcode scanners, terminals and backup equipment are included. Ask who supplies replacement hardware and whether the quoted service includes travel or remote setup. An inexpensive initial licence can still leave substantial implementation work to your team.
Calculate a comparable total
For each proposal, add one-time software and equipment charges, migration and training fees, and the recurring charges over the period you intend to compare. Show applicable quoted taxes separately. For example, a spreadsheet can have columns for initial cost, monthly fee, annual fee, optional work and exclusions. Use the actual provider figures; do not assume that updates, additional branches or support are included.
Confirm what changes the future bill
Ask how costs change when you add a counter, open a branch, need another integration or move data to a new server. Clarify renewal, cancellation, data export and upgrade terms in writing. For iPOS, send the scope through the official enquiry page and request a product-specific quotation. A demonstration and written acceptance scope help you decide what the price actually covers.
Useful next steps
- Your iPOS Infinity demo checklist
- Which hardware do you need for a POS counter?
- POS migration: a controlled path to go-live
Inspect the actual product screenshots and Infinity capabilities, then request a demonstration from iPOS using your own requirements.
Published by iPOS to help businesses evaluate a proposed setup. Product capabilities, deployment and commercial terms must be confirmed for your configuration. This is provider-authored guidance, not an independent provider ranking.